This website is operated by Chess Logistics Technology Limited. Please see section 15.0 for further information.
Your privacy is very important to us. This policy sets out the different areas where user privacy is concerned and outlines the obligations and requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy. This website and its owners take a proactive approach to user privacy and ensures the necessary steps are taken to protect the privacy of its users throughout their visiting experience. We will never sell, rent or otherwise distribute or make public your personal information.
2.0 RELEVANT LEGISLATION
This website is designed to comply with the following national and international legislation with regards to data protection and user privacy:
* UK Data Protection Act 2018 (DPA)
* EU Data Protection Directive 1995 (DPD)
* EU General Data Protection Regulation 2018 (GDPR)
This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 16.0) for clarification.
3.0 PERSONAL INFORMATION THAT THIS WEBSITE COLLECTS AND WHY WE COLLECT IT
This website collects and uses personal information for the following reasons:
3.1 Site visitation tracking
Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.
Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which helps guard against hacking attempts but could be used to personally identify you, but Google do not grant us access to this. We consider Google to be a third party data processor (see section 12.0 below).
3.2 Contact forms and email links
Should you choose to contact us using the contact form on our Contact us page, our Request a Demo page or an email link like this one, none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors defined in section 12.0. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted before being sent across the internet. The email content is then decrypted by our local computers and devices.
3.3 Email newsletter
If you choose to join our email newsletter, the email address that you submit to us will be forwarded to Campaign Monitor who provide us with email marketing services. We consider Campaign Monitor to be a third party data processor (see section 12.0 below). The email address that you submit will not be stored within this website’s own database or in any of our internal computer systems.
Your email address will remain within the Campaign Monitor database for as long as we continue to use Campaign Monitor services for email marketing or until you specifically request removal from the list. You can do this by unsubscribing using the unsubscribe links contained in any email newsletters that we send you or by requesting removal via email. When requesting removal via email, please send your email to us using the email account that is subscribed to the mailing list.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in Campaign Monitor for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity (this is by no means a comprehensive list). This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
If you are under 16 years of age you MUST obtain parental consent before joining our email newsletter. While your email address remains within the Campaign Monitor database, you will receive periodic newsletter-style emails from us.
4.0 WEBSITE SEARCH ENGINE
Our website search is powered by WordPress Search and queries and results are logged anonymously to help us improve our website and search functionality. No user-specific data is collected by either Chess Logistics Technology or any third party.
5.0 PEOPLE WHO EMAIL US
Any email sent to us, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policy. Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.
6.0 OUR COMMITMENT TO DATA SECURITY
To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.
7.0 CONTACT & COMMUNICATION
This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.
8.0 LINKS TO OTHER WEBSITES
9.0 ADVERTS AND SPONSORED LINKS
This website is 100% advert free.
10.0 SOCIAL MEDIA PLATFORMS
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
10.1 Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy URLs [web addresses].
Users are advised to take caution and good judgement before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
12.0 OUR THIRD PARTY DATA PROCESSORS
We use third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0. Where the third parties is based in the USA they are EU-U.S Privacy Shield compliant as required. Where the third party is not based in the USA they are certified under the Model Clause Agreement.
* Campaign Monitor (Data security)
13.0 ABOUT THIS WEBSITE’S SERVER
Name of host: Paragon Internet Group
Location of servers: Basingstoke UK
All traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS.
14.0 DATA BREACHES
We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.
15.0 DATA CONTROLLER
The data controller of this website is: Chess Logistics Technology Limited a UK Private Limited Company with company number 01448826.
Whose registered office is:
Unit 15 Avocado Court, Commerce Way, Trafford Park, Manchester, M17 1HW.
16.0 DATA PROTECTION OFFICER
Technical Director, Chess Logistics Technology Limited
Telephone: 0161 888 2580
17.1 Changes to this statement
Chess Logistics Technology’s privacy statement is subject to change at any time. Chess Logistics Technology will post changes to this statement on our website prior to implementing any major changes.
Last modified: 30th April 2018.