Internal Order Creation
This feature must be switched on at system admin level by the ProSKU implementation team.
The feature is designed to be used within an operation which stores and uses products or raw materials in a manufacturing or assembly process. It allows specific raw materials to be selected at random without the need to pre-enter an order and process it for picking. Instead, it enables the product to be recorded at the point of use and for an automatic ‘internal order’ to be created at that point.
Unlike a normal order where a product movement is confirmed in the movements option, movements for this type of order are automatically confirmed. This is because the product is assumed to have been used in the production process. When the order is confirmed by the user as complete it is then considered to be despatched. As no despatch actually takes place there is no despatch process to perform, or despatch record. However a completed order is retained as a permanent record.
This function is mainly intended for palletised stock. For that reason it is essential to produce a system generated pallet label and attach it to the pallet. This enables the product to be identified later by a scan of the label’s barcode. Aside from that, any product to be picked using this function can be received and put away as normal.
Creating the Internal Order
When the product is selected to be used for production or assembly the operative scans the pallet label to identify it. This can be done by first checking the all-purpose scan box located in the bar at the top right of screen, then scanning the bar-code on the label. This will automatically create the order and add the pallet of product, as shown below:
Add Additional Product using Scan Function
You can add further products to the order by using the scan function as before. This can be done by checking the ‘pallet scan’ field on the order display as above, or by checking and scanning into the all-purpose scan box as before.
Add Product via Product Code Search
You can add a product to this order using the product search function in the usual way. However, as this product is not being scanned as above, the ‘Process’ button will now appear. Clicking the ‘Process’ button in this situation will confirm the picking movement for any products added this way. As with scanned products, they are deemed to be used in the production process once the order is confirmed as complete.
NB: Where you pick stock you have entered on the order via the product search as above, the system may record it as being picked from a different location than the one you used. Where precise product location, rather than just the overall quantity is a consideration, we recommend you create a conventional order for the stock rather than use this function.
If a line added to the order using either of the methods above is not required it can be cancelled by clicking the ‘Cancel Pick’ button to the right of the line. When you do this the system will treat the pallet or stock as though it had not been moved from stock. Once a product line has been cancelled it can be deleted from the order using the ‘Delete’ button to the right of the line. Note that this can only be done up to the point the order is confirmed as complete (see below).
Confirming the Order Complete
Once the process you have used the stock for is completed you can confirm the internal order as complete by clicking the ‘Confirm’ button. If there is unused stock to be returned into store as a result this operation can be performed using the Adjustments option. The internal order will be retained as ‘completed’ in the orders option and archived as normal according to your system settings.
Opening a Second Internal Order
If your system has the Owners function it is possible to manage two or more orders concurrently. To begin a new order for a different owner check the all purpose scan box and scan the pallet label. This will then automatically create a new internal order. For subsequent pallet scans the product will be identified and assigned to the order which relates to its owner. NB the ‘pallet scan’ function in the order display should only be used for products which belong to the relevant order owner. If a product is scanned which does not relate to the order the system will advise that the product is incorrect.